A Letter

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Definition of Letter

Letter is a written message from one of the other parties that contains information. Its functions cover five areas: means of notifications, requests, thoughts and ideas; written evidence; reminder; historical evidence; and work guidelines.


Type of Letter

 ~) Personal letter

Personal letter is a type of letter containing personal needs which is usually written personally and addressed to another person using non-standard language. Private letters have no binding rules and personal letters can be written according to the taste of each author.
Characteristics of a Personal Letter

Personal letters have at least the following 5 characteristics:
1. Does not have letterhead
2. Do not have a letter number
3. Greetings and greetings vary widely and are more casual, non-formal in nature
4. Use of free language (not standard) according to the author's wishes
5. Free letter format

~) Official letter

An official letter is a letter made by a certain agency, organization or corporate institution addressed to a certain person or other institution. The existence of these agencies, institutions, organizations and companies is legally authorized. Examples of official letters are official letters, commercial letters, and social letters.


The characteristics of an official letteruse effective sentences; simple, concise, clear, polite and attractive.

1. use standard language according to refined spelling (EYD) in terms of spelling, vocabulary, and grammar.

2. The presentation uses the form of full block, semi block or indented block.

3. Using letterhead.

4. Listed letter number, attachment, and subject.

5. Usually includes a stamp or stamp.


~) Service Letter

Official letter is a letter issued by a certain agency. In other words, official letters are letters that are used as a means of communication within an agency or between agencies. An official letter is also called an official letter because this letter can clearly be justified for its authenticity.


Characteristics of an official letter
1. Has a head or letterhead, which is the name and address of a certain agency.
2. Have a date, and letter number.
3. Has a subject, namely the purpose of the letter and attachments.
4. Has a certain agency stamp on the signature section.
5. Using standard language.
6. May have a copy.


Letters section

  • Personal letter

The private mail section is:

1. Place, date, month, year of writing of the letter

2. Mailing address

3. Greetings

4. The opening sentence

5. The contents of the letter

6. Closing sentence

7. Closing greetings

8. Signature

9. Name of the sender


  • Official letter

  1. Greetings
  1. opening paragraph
  1. content of letter
  1. cover letter
  1. closing
  1. sender's signature
  1. copy
  1. Service Letter



  •  Service letter

The service letter section is:


  1. Letterhead
  2. Letter date
  3. Number
  4. Appendixr.
  5. Subject / thing
  6. Address.
  7. Greetings
  8. Contents
  9. Closing greetings / position
  10. Name
  11. Copy
  12. Initials


Example:




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